Club Constitution and Rules

Name and objects: The club shall be called The Pyrenean Sheepdog Club of great Britain and its objects shall be to foster and promote the breed in Great Britain and to impress upon the exhibitors and judges the true type as defined by the breed standard; to protect the interest of the breed; to retain and encourage its working abilities and to assist members whenever possible in matters relating to the breed.

The Club: Shall consist of a President, Hon Secretary, Hon Treasurer, a committee of ten and an unlimited number of members, who's names and addresses shall be kept by the secretary in a register which shall be available for inspection by all members or by the Kennel Club.

Membership: All applications for membership of the club shall be made in writing to the treasurer on the current form prescribed by the committee. Joint members shall be two members of the same family, or two persons who own a Pyrenean sheepdog in partnership and each joint member shall enjoy the benefits of individual membership

Junior members, who must be under 18 years of age, will be entitled to membership, but will not be eligible for election as officers or committee members and shall not have voting rights.

Overseas members shall be deemed to be associate members, receiving all copies of newsletters etc, but not voting papers.

The committee reserves the right to refuse any application for membership; any such refusal must be a majority vote.

Subscription: The annual subscription payable on application, or 1st January each year, shall be, Single £ 10.00. Joint £15.00. Junior £ 1.00. The subscription of any new member joining after 1st October shall be valid for the following year.

No member, whose subscription is unpaid shall be entitled to any of the privileges of membership, and if any member shall fail to pay the annual subscription by 1st February, the committee shall have the power to erase his or her name from the list of members. Any member who wishes to resign shall notify the secretary in writing of his or her intention to do so and will thereby forfeit any subscriptions paid to the club up to that date.

Management: The management of the club shall be in the hands of the committee, who shall be elected to serve for three years, one third of whom shall retire annually but shall be eligible for re-election without nomination. No person whilst an un-discharged bankrupt may serve on the committee, or hold any other office or appointment within a Kennel Club registered society.

The President shall serve for three years and will be eligible for re-election after that period. The President may attend committee meetings but will have no vote.

The Hon Secretary and Hon Treasurer shall be ex- officio members of the committee with the right to vote and shall retire annually, but shall eligible for re-election without nomination.

Officers and committee members of the club must not be officers or committee members of any other club solely devoted to the Pyrenean Sheepdog.

The Hon Secretary and Hon Treasurer and committee members shall hold office from the conclusion of the Annual general meeting or special general meeting at which elected to the conclusion of the AGM. next following

The Chairperson and Vice Chairperson of the committee shall be elected by the committee from amongst the committee members at the first committee meeting held after the Annual General meeting. In addition to a vote as a committee member the chairperson shall also have a casting vote.

Committee meetings shall be held as often as deemed necessary by members of the committee. Five shall form a quorum for the transaction of business one of whom should be an officer.

The committee shall have the power to appoint sub committees

The committee shall have the power to deal with or dispose of any questions which may arise on any matter whatsoever, which are not expressly provided for in these rules

Any member of the committee failing to attend three consecutive meetings of the committee without a reasonable explanation, shall be deemed to have resigned. The committee shall have the power to co-opt members to replace those who have ceased to be members of the committee, with due regard to unsuccessful candidates at the last election.

The Hon Secretary shall be required to summon and attend all meetings and to keep minutes of any such meeting in a proper minute book and to conduct the correspondence of the club.

Should the Hon Secretary or Hon Treasurer resign from their positions during the first three months of their term of office, nominations and postal ballot of members will take place to elect replacements. Should these officers resign their positions after the first three months of their term of office, the committee may appoint a temporary / acting Hon Secretary or Hon Treasurer. At the subsequent election of officers, the acting secretary or treasurer must be proposed and seconded in the usual way.

General Meetings: The financial year of the club shall be from 1st January to 31st December.

The annual general meeting shall be held before 31st March for the following purposes: To receive the report of the committee. The statement of accounts and balance sheet and the result of the election of officers and members of the committee and to discuss prior written notice of at least 28 days has been given to the secretary and which has been duly placed on the agenda.

At least 42 days prior to the Annual General meeting, fully paid up members shall be notified of the meeting and shall be asked to submit items for the agenda and nominations for the candidates to the offices of President, Hon Secretary, Hon Treasurer and committee members for the ensuing year. This notification may be given by publication in the papers Dog World and Our Dogs and in the clubs official Newsletter or magazine, if this meets the specified time schedule. Only a member who has been a member for at least one financial year immediately prior to the election or co-option is eligible for nomination for an office or the committee and must be proposed by one member and seconded by another. These nominations must be in the hands of the secretary by the date notified by the committee which shall be at least 28 days prior to the meeting. A voting paper shall be sent to each member at least 14 days prior to the meeting.

These voting papers on which members must record their votes must be returned for counting by impartial scrutineers by the date stated on the voting paper. The sealed envelope, in which the results are recorded, will be opened in the presence of the members of the AGM. The candidates receiving the largest number of votes shall be declared by the Chairperson to the officers and committee members for the ensuing year. In the event of the same number of votes being recorded for any two or more candidates for the last place on the committee, A final decision between these candidates will be made by a ballot of the members present at the meeting

A special general meeting shall be summoned by the Hon Secretary, if fifteen members send a signed requisition stating the subject to be discussed. No business other than the matter on the agenda can be discussed at a special general meeting. Members shall receive 14 days notice of a special general meeting. This notice may be given by publication in the papers Dog World and Our Dogs and in the clubs official Newsletter or magazine if this meets the specified time schedule. Fifteen shall form a quorum at such a meeting.

Club Property and Dissolution: The property of the club shall be vested in the committee, if, at a special general meeting called for such purpose, a resolution for the Dissolution of the club shall be passed by a majority of the members present, then, and in such case the members present at such a special general meeting may decide upon the disposal of the assets of the club after discharging all the liabilities of the club, save that the trophies which have been donated to the club, shall be disposed of in accordance with the wishes of the donors or the executors of the donors if such wishes are known at the time of dissolution. If this should prove impracticable then the value of the trophies may be realised and the proceeds donated to a suitable canine charity or service selected by the committee.

Club Accounts: A Bank account (s) and, if deemed necessary, A Building Society account shall be opened in the name of the club, into which all revenue of the club shall be paid and from which withdrawal shall be made only on the signature of two or more officers as appointed by the committee, one of whom shall be the treasurer. The accounts shall be kept by the Hon Treasurer and a qualified accountant shall be appointed at each Annual General meeting who shall audit the clubs accounts for the ensuing year, before the annual general meeting.

All Club Expenditure: Must be submitted in detail to the committee and authorized by a majority vote, this authority is to be obtained whenever possible by the treasurer before payment is made, but where this is not possible, the expenditure must not exceed £250.00 and must receive the approval of the committee at its next meeting.

Expulsion of Members: Any member who shall be suspended under Kennel Club rule A42j (4) and / or any member whose dog (s) is / are disqualified under Kennel Club rule A42j (8) shall ipso facto cease to be a member of the club for the duration of the suspension and / or disqualification. If the conduct of any member, shall in the opinion of the committee of the club be injurious or likely to be injurious to the character or interests of the club, the committee of the club, may, at a meeting, the notices convening, which includes an object the consideration of the conduct of the member, determine that a special general meeting of the club shall be called for the purpose of passing a resolution to expel him / her. Notice of the special general meeting shall be sent to the accused member, giving particulars of the complaint and advising him /her of the place, date and hour of the meeting so that he / she may attend and offer an explanation. If at that meeting, a resolution is passed by a two - thirds majority of the members present and voting, his / her name shall forthwith be erased from the list of members and he / /she shall thereupon cease to be a member of the club, except that he / she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club shall impose.

The Rules of The Club: Shall not be altered except at an Annual General Meeting or Special General Meeting. Any alterations to the rules shall not be brought into force until the Kennel Club has been advised and given its approval to such alterations.

The Judges List: Shall be drawn up by the committee by secret ballot and a majority vote in favour of each judge shall be needed for approval. Nominations for judges to be included may be sent to the committee by any member of the club for an approval at a committee meeting. Each list shall begin and end on a specific date and on expiry a new list shall be drawn up.

Annual Returns to The Kennel Club: The officers acknowledge that during the month of January each year, Maintenance of title fee will be forwarded to the Kennel Club by the Secretary for continuance of registration, and prior to 31st July each year, other returns as stipulated in Kennel Club regulations for the registration and maintenance of title of registered societies, branches of registered societies and breed councils, be forwarded to the Kennel Club. If returns cannot be forwarded prior to 31st July, the officers acknowledge their duty to inform the Kennel Club accordingly.

The Club: Shall not be classed as a trading business, so that all profits from any source, function or activity of the club shall be maintained for the benefit of the breed and for the further education of the members in the management, training, showing, breeding and all aspects pertaining to the improvement of the breed.

No Person: Who can be shown to have knowingly exported Pyrenean Sheepdogs, or any other breed of dog to any country in the far east, which does not have legislation for the protection of animals similar in intent to such laws in Great Britain, and which does not have a reciprocal agreement with the Kennel Club, shall be accepted for membership. Any existing member who exports a Pyrenean Sheepdog or any other breed of dog to any country in the far east which does not have legislation for the protection of animals similar in intent to such laws in Great Britain, and which does not have a reciprocal agreement with the Kennel Club shall be dealt with under rule 18. The committee shall consider their continued membership in the light of the circumstances.

No Dealer: Shall be accepted for membership of the club, neither shall any member sell puppies or adult dogs to a dealer. The word "Dealer" is to be defined as someone who buys and sells for commercial gain puppies and adult dogs, other than the direct progeny of his / her own stock. The only exclusion to this rule would be the clubs own recognised rescue / welfare societies.

The Kennel Club: Are the final authority for interpreting the rules and regulations of the club and in all cases relative to canine matters and club matters. The club shall not join any federation of clubs or societies.

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